Terms and Conditions of Participation

TERMS AND CONDITIONS — EXHIBITION PARTICIPATION AND ARTWORK SUBMISSION
These terms and conditions (“the Terms”) apply to all applications, registrations, submissions, participation and
purchases relating to the exhibition organised by REAL ART LTD (“the Organiser”, “we”, “us”, “our”). Please
read these Terms carefully before registering. By registering for the exhibition and/or paying the registration
fee, you (“the Artist”, “you”) signify your agreement to be bound by these Terms.
1. About the Organiser
1.1 The exhibition is organised and administered by REAL ART LTD (company number 15114174), registered at
82a James Carter Road, Mildenhall, Bury St. Edmunds, England, IP28 7DE (“REAL ART LTD”, “the Organiser”).
Contact for all matters relating to these Terms: info@realarts.co.uk.
1.2 Registrations for participation in the exhibition are placed with REAL ART LTD and are governed by these
Terms.
2. Exhibition dates, venue and duration
2.1 The exhibition opens on Friday, 5 February 2027 and runs for one (1) week, closing on Thursday, 11
February 2027.
2.2 Venue. The exhibition will be held at Espacio Gallery, 159 Bethnal Green Road, London E2 7DG, United
Kingdom.
2.3 Key dates:
Registration / online application closes: 20 December 2026
Selection results notified to all applicants: no later than 6 January 2027
Postal/courier dispatch window for selected works: 18–24 January 2027
Hand delivery of selected works to the venue: 29 January – 4 February 2027
Exhibition opens: Friday, 5 February 2027
Exhibition closes: Thursday, 11 February 2027
Collection of unsold works / postal return dispatch: 15–21 February 2027
2.4 The exact times within the delivery and collection windows in Section 2.3 will be confirmed to accepted
Artists in writing. The Organiser reserves the right to make reasonable changes to the published dates where
circumstances require; accepted Artists will be notified as soon as practicable.
2.5 Accessibility. A portable ramp is available for wheelchair users to the ground floor of the venue. The
basement is currently not accessible.
3. Registration and selection process
3.1 Online registration. Registration must be made online. The registration window closes on 20 December
2026.
3.2 Registration fee. The registration fee is payable upon registration, not upon acceptance of an artwork. See
Section 6.
3.3 Initial selection. Selection of artworks is carried out first online, on the basis of the submitted registration
and images.
3.4 Notification. All applicants will be notified of the selection decision no less than thirty (30) days before the
exhibition, i.e. no later than 6 January 2027.
3.5 Final selection and delivery requirement. Acceptance at the online stage is conditional upon the selected
artwork being delivered to the venue in accordance with Section 4 and upon the artwork meeting the
eligibility requirements in Section 8. Artworks not delivered within the prescribed delivery window, or found
not to comply with Section 8, may be excluded from the exhibition.
3.6 The Organiser’s selection decisions are final. The Organiser is not obliged to give reasons for its decisions.
4. Delivery of selected artworks
4.1 Delivery in person (hand delivery). Selected artworks must be delivered to Espacio Gallery, 159 Bethnal
Green Road, London E2 7DG between 29 January and 4 February 2027. The exact date(s) and time window for
hand delivery will be confirmed to accepted Artists in writing.
4.2 Delivery by post/courier. Alternatively, artworks may be sent by post or courier. Postal/courier deliveries
must be dispatched between 18 and 24 January 2027, so that the artwork arrives at Espacio Gallery, 159
Bethnal Green Road, London E2 7DG no later than 4 February 2027.
4.3 The Artist is responsible for all costs of delivery to the venue, including postage, courier charges, packing
and insurance in transit, unless otherwise agreed in writing. Delivery costs are not included in the registration
fee or in the Organiser’s commission.
4.4 Artworks must be delivered suitably packed and protected, and must be clearly labelled with the Artist’s
name, the title of the work, and the contact details provided at registration.
5. Collection of unsold artworks
5.1 Collection in person. Unsold artworks must be collected from Espacio Gallery, 159 Bethnal Green Road,
London E2 7DG between 15 and 21 February 2027. The exact date(s) and time window for collection will be
confirmed to Artists in writing.
5.2 Return by post. If the Artist wishes unsold artworks to be returned by post or courier, the Artist must
provide:(a) a pre-paid return shipping label; and(b) a suitable packing box in which the artwork will be
returned.
The pre-paid label and packing box must be supplied in time for dispatch within the window specified in
Section 5.1 (15–21 February 2027). Artworks will not be dispatched by post until the pre-paid label and
packing box have been received by the Organiser. The Organiser accepts no liability for loss or damage
occurring in transit on return shipments arranged by the Artist.
5.3 Artworks not collected or not arranged for return within the period specified in Sections 5.1–5.2 may be
subject to storage charges and/or disposal in accordance with Section 13.
6. Registration fee and payment
6.1 Fee. The registration fee is £10 (ten pounds) for one (1) artwork and £25 (twenty-five pounds) for three (3)
artworks. A maximum of three (3) artworks per Artist may be registered.
6.2 Timing of payment. The registration fee is payable at the time of registration, and not upon acceptance or
selection of any artwork.
6.3 Non-refundable. The registration fee is non-refundable in all circumstances, including where none of the
Artist’s artworks is selected for the exhibition, where the Artist withdraws, or where a selected artwork is not
delivered.
6.4 Payment must be made in full, in GBP, by the methods specified by the Organiser. The Artist is responsible
for any bank charges or transfer fees.
6.5 Participation in the exhibition is not confirmed until the registration fee has been received in full.
7. Sale of artworks and commission
7.1 All artworks must be for sale. Every artwork exhibited must be available for sale. Artworks marked “not for
sale” (NFS), reserved, or otherwise unavailable for purchase may not be exhibited.
7.2 Consignment (sale on commission).(a) The Artist sets the retail sale price of the artwork (“the Artist’s
Price”).(b) The Organiser’s commission is thirty-five per cent (35%) of the sale price.(c) The 35% commission is
inclusive of all overheads and ancillary costs connected with the exhibition, display, promotion and sale of the
artwork. No additional charges will be made by the Organiser in respect of a sold work.(d) The Artist receives
the remaining sixty-five per cent (65%) of the Artist’s Price.(e) The Organiser will account to the Artist for
proceeds of sale within thirty (30) days of the close of the exhibition, following receipt of payment from the
buyer.
7.3 Outright purchase by the Organiser. The Organiser may, at its sole discretion, offer to purchase an artwork
outright. Such an offer may only be made in respect of artworks that were exhibited in the exhibition and were
not sold during it.(a) The purchase price offered will be approximately thirty per cent (30%) of the estimated
market value of the artwork. The estimated market value is determined by the Organiser’s expert assessment
of the artwork’s market value, not by the price requested by the Artist.(b) The reduced purchase price reflects
the fact that the Organiser assumes all commercial risk in respect of the artwork, including the risk that the
artwork may remain unsold for an extended period (potentially for years).(c) Any such offer is made after the
close of the exhibition and is subject to separate written agreement between the Artist and the Organiser.
Where the Organiser purchases an artwork outright, the artwork becomes the property of the Organiser and
the Artist has no further claim to sale proceeds.(d) No offer of outright purchase is made in respect of artworks
that are not selected for, or not exhibited in, the exhibition.
7.4 No sale. If an artwork is not sold during the exhibition and no outright purchase is agreed under Section
7.3, the artwork will be returned to the Artist in accordance with Section 5.
7.5 Post-exhibition consignment (realisation at 35%). Where an artwork was exhibited in the exhibition and
was not sold during it, the Artist may, by written agreement with the Organiser, leave the artwork with the
Organiser for continued sale on consignment after the exhibition.
(a) The Organiser’s commission for such post-exhibition realisation is thirty-five per cent (35%) of the final sale
price, inclusive of all overheads and ancillary costs. The Artist receives the remaining sixty-five per cent (65%).
(b) The artwork remains the Artist’s property until it is sold. Until sale, risk in the artwork remains with the
Artist unless otherwise agreed in writing; the Artist is advised to maintain insurance.
(c) The Artist’s Price for post-exhibition realisation, any permitted price changes, storage arrangements,
collection/return conditions and the duration of the consignment must be agreed in writing between the Artist
and the Organiser. In the absence of such agreement, Section 5 (Collection of unsold artworks) applies.
(d) The Organiser will account to the Artist for proceeds of any post-exhibition sale within thirty (30) days of
receipt of payment from the buyer.
8. Eligibility requirements for artworks
8.1 Maximum size. No artwork may exceed 120 cm on any side (height, width or depth). Artworks exceeding
this limit will not be accepted and may be excluded from the exhibition.
8.2 Age of works. Only artworks created (painted) no earlier than 2022 are eligible. Artworks created before
2022 will not be accepted.
8.3 Availability for sale. All artworks must be for sale in accordance with Section 7.1.
8.4 Artworks must be the Artist’s own original work, and the Artist must be entitled to offer them for sale.
8.5 Artworks must be delivered ready for display, suitably framed or otherwise presentation-ready, as specified
by the Organiser.
8.6 The Organiser may refuse any artwork that does not comply with this Section 8, without refund of the
registration fee.
9. Pricing, descriptions and information
9.1 The Artist is responsible for the accuracy of all information provided, including titles, dimensions, medium,
year of creation, edition information and prices.
9.2 Prices stated by the Artist are binding for the duration of the exhibition and may not be altered during the
exhibition without the Organiser’s prior written consent.
9.3 The Organiser takes every care to ensure that descriptions, images and prices are accurate, but variations
may occur and the Organiser accepts no liability for minor inaccuracies or for variations inherent in handmade
or unique works.
10. Risk, insurance and liability
10.1 Risk in an artwork passes to the Organiser upon delivery to the venue in accordance with Section 4, and
passes back to the Artist upon collection in accordance with Section 5 (or upon dispatch, where return by post
has been arranged), or otherwise in accordance with Section 7.5.
10.2 Insurance during the exhibition. The Organiser will insure all artworks accepted for exhibition against loss
or damage during the exhibition period at the venue. The standard insurance cover is £1,200 (one thousand
two hundred pounds) per artwork.
10.3 Higher-value artworks. If the Artist requires insurance cover exceeding £1,200 for a particular artwork, the
Artist must arrange individual insurance for that artwork and provide the Organiser with documented proof of
the artwork’s value. The cost of such individual insurance is not included in the registration fee or participation
fee and will be agreed separately between the Artist and the Organiser.
10.4 Transit. Insurance of artworks in transit to and from the venue is the Artist’s responsibility unless
otherwise agreed in writing. The Organiser does not provide insurance cover for artworks during transit.
10.5 To the fullest extent permitted by law, the Organiser’s liability to the Artist is limited to the registration fee
paid and, in the case of loss or damage to an artwork caused by the Organiser’s negligence, to the applicable
insurance cover under Section 10.2 or Section 10.3 (as applicable), or to the Artist’s Price (for consignment
works) or the agreed purchase price (for outright purchases), whichever is lower. The Organiser is not liable for
indirect or consequential loss, including loss of profit or loss of opportunity.
10.6 Nothing in these Terms excludes or limits liability for death or personal injury caused by negligence, fraud,
or any liability that cannot be excluded by law.
11. Cancellation, withdrawal and changes
11.1 The Artist may withdraw before the selection notification. The registration fee remains non-refundable in
accordance with Section 6.3.
11.2 Once an artwork has been accepted, withdrawal by the Artist after acceptance does not entitle the Artist
to a refund of the registration fee.
11.3 The Organiser reserves the right to cancel, postpone or reschedule the exhibition, or to alter the
published dates, for reasons beyond its reasonable control. In such circumstances, the Organiser will notify
Artists as soon as practicable and will use reasonable endeavours to offer an alternative arrangement; the
registration fee will not be refunded except where the exhibition is cancelled by the Organiser and no
alternative is offered, in which case the Organiser’s liability is limited to the registration fee.
11.4 The Organiser may exclude an artwork or an Artist from the exhibition (without refund) where these
Terms have not been complied with, where the artwork differs materially from the artwork submitted online,
where the artwork fails to meet the requirements of Section 8, or where the Artist’s conduct is unacceptable.
12. Intellectual property and photography
12.1 The Artist retains copyright and all other intellectual property rights in the artwork.
12.2 By participating, the Artist grants the Organiser a non-exclusive, royalty-free licence to reproduce images
of the artwork (and the Artist’s name) for the purposes of promoting and documenting the exhibition,
including on the Organiser’s website, social media channels and printed materials. This licence is limited to the
promotion and documentation of the exhibition and related activities.
12.3 The Organiser may photograph or film the exhibition, including artworks on display. Visitors and Artists
consent to being photographed or filmed as members of the audience or participants.
13. Uncollected artworks
13.1 If an artwork is not collected or not arranged for return within the period specified in Section 5 (15–21
February 2027), the Organiser will notify the Artist in writing at the contact details provided.
13.2 If the artwork remains uncollected thirty (30) days after such notice, the Organiser may store the artwork
at the Artist’s expense and/or, at its discretion, dispose of or sell the artwork to recover outstanding costs. The
Artist remains liable for any shortfall.
14. Data protection
14.1 The Organiser will use the personal data provided by the Artist for the administration of the registration,
the exhibition and related communications, in accordance with applicable data protection law and the
Organiser’s privacy policy.
14.2 The Artist is responsible for ensuring that contact details are accurate and up to date, and for notifying
the Organiser of any changes.
15. Events outside the Organiser’s control
15.1 If an event occurs which is outside the Organiser’s reasonable control — including but not limited to
strikes, failure of utilities or transport networks, act of God, war, terrorism, riot, civil commotion, malicious
damage, compliance with law or governmental order, accident, breakdown of plant or machinery, fire, flood,
storm, epidemic or default of suppliers or subcontractors — the Organiser will not be liable for any delay or
failure to perform its obligations under these Terms.
16. Amendments
16.1 The Organiser reserves the right to amend or revise these Terms at any time. Changes apply with
immediate effect from the date of publication on the Organiser’s website or notification to the Artist. By
continuing to participate after changes are made, the Artist accepts those changes.
17. Governing law and jurisdiction
17.1 These Terms are governed by and construed in accordance with the laws of England and Wales. Any
disputes arising in relation to these Terms or the exhibition are subject to the exclusive jurisdiction of the
courts of England and Wales.
18. Contact
For further information, or in the event of a complaint, please contact:
REAL ART LTDCompany number: 1511417482a James Carter RoadMildenhallBury St. Edmunds, EnglandIP28
7DEEmail: info@realarts.co.uk
Venue:Espacio Gallery159 Bethnal Green RoadLondon E2 7DG, United Kingdom
These Terms were issued on 30/10/2026.